Under the direction of the Police Information and Evidence Management Manager, this out-of-scope position is responsible for providing the education, process and policy advice necessary to comply with The Local Authority Freedom of Information and Protection of Privacy Act for the Regina Police Service. The LAFOIPP Access and Privacy Officer:
(1) Processes FOI applications related to corporate records and provides advice and assistance on police incident related requests ensuring appropriate forms are completed, fees received and responses are within legislated timelines.
(2) Manages requests related to confidential material in relation to labour relations, negotiations, financial and personnel matters as well as sensitive and confidential third party corporate and managerial information.
(3) Provides educational sessions to various sections on LAFOIPP application in a law enforcement setting.
(4) Reviews, redacts and facilitates the compilation of the appropriate records and releases them in accordance with LAFOIPP.
(5) Assists in the development of internal policy and procedures ensuring compliance with LAFOIPP.
(6) Responsible for conducting privacy impact assessments, privacy audits and providing advice on breach prevention, management and mitigation.
(7 Assists in the preparation of the presentation made in response to complaints and appeals under the Act.
(8) Advises and ensures compliance to information sharing memorandum of understandings with other agencies
(9) Ensures timely and consistent feedback to the Police Information and Evidence Management Manager.
(10) Liaise and act as a resource internally and externally as necessitated by work assignments.
(11) Other duties as required
(1) ) University degree in Law, Business Administration, Public Administration, or Certified Records Manager or Health Information Professional designation with three years of experience in administering LAFOIPP, FOIP or HIPA or the equivalent of at least five years of experience in administering LAFOIPP at a senior level may be considered.
(2) Knowledge of and demonstrated ability in working independently or as a team, showing initiative, accountability, flexibility and adaptability.
(3) Leadership: The ability to empower, inspire and influence others to understand, share and work harmoniously toward a common goal or objective.
(4) Communication: The ability to articulate clearly and concisely orally and in writing.
(5) The ability to develop and review procedures which effectively and efficiently lead to a desired outcome.
(6) Computer skills: Excellent working knowledge of Windows, Office applications and records management applications.
(7) The ability to apply policies and procedures consistently within the Regina Police Service.
(8) The ability to arrange the parts of a project in a logical sequence to achieve a successful outcome. The ability to coordinate their own and the work of others to achieve objectives; including prioritization and meeting deadlines.
(9) The ability to assess situations, select alternatives and make sound, reasonable decisions.
Competition No.: RPS17-003
Close Date: January 30, 2017