Functional specialist responsible for all aspects of the application, interpretation and administration of the Access to Information Act (ATI) and the Privacy Act (PA) within NSERC, and for ensuring NSERC compliance with these laws, including reporting requirements. Coordinates all activities relating to the development, planning and implementation of the operational framework for the Acts and related legislation, regulations, directives and guidelines. Coordinates responses to formal requests received; conducts research and analysis; provides advice, recommendations, and value-added solutions to senior management and Offices of Primary Interest (OPI) on complex, contentious and sensitive ATIP issues; manages privacy assessments, breaches and resolution of systemic issues; ensures ATIP is factored into the planning of NSERC programs and activities. Develops and implements policies, procedures and training sessions to ensure continuous improvement of ATIP policy and governance service delivery for NSERC. Represents NSERC externally.
Statement of Qualifications
Bachelor’s degree from a recognized post-secondary institution in a relevant field, including History, Politics, Canadian Government, Law, Science or Engineering or equivalent combination of a degree and relevant work experience.
Completion of ATIP courses
Information Access and Protection of Privacy Certificate from the University of Alberta or equivalent certificate is considered an asset
*Significant experience in administration, particularly in providing coordination services
Significant experience in redaction of large, complex ATIP request files
Significant experience using APCM or similar ATIP software
**Sound experience in developing ATIP policies, procedures and guidelines
Sound experience in preparing annual ATIP reports, Info Source and/or Personal Information Banks
Significant experience in developing and providing ATIP training, education and awareness programs
Significant experience in writing briefing notes, preparing statistics, and in providing strategic advice to senior management on sensitive and complex issues
Sound experience in supervising staff
Sound experience in project management, defining operational requirements and planning, directing and establishing priorities and deadlines
Some experience in managing privacy breaches, privacy impact assessments and contracts is an asset.
*Significant is equivalent to three (3) or more years of experience.
**Sound is equivalent to one (1) or more years of experience.
General knowledge of the mission, structure, programs, policies and activities of NSERC, including Tri-Agency activities
Significant knowledge of the Access to Information Act and the Privacy Act, related regulations, policies, directives and jurisprudence
General knowledge of freedom of information and privacy models and precedents in other legal jurisdictions, particularly the provinces.
Knowledge of the Canadian government structure and process, especially as it relates to ATIP, including the roles and responsibilities of federal institutions, and mandates and roles of central agencies such as the Treasury Board Secretariat and Offices of the Information and Privacy Commissioners
Knowledge of a broad cross-section of federal government information laws and policies, including, but not limited to the Official Secrets Act, the National Archives Act, the Policy on the Management of Government Information Holdings, the Privacy Impact Assessment Policy, the Data Matching Policy, the Government Security Policy, and the Government Communications Policy
General knowledge of the organization and structure of post-secondary institutions, and related organizations in Canada, their research environments and the roles of student, faculty and administrative communities.
Knowledge of office administration, project management, human resource management, and contracting
Knowledge of research methods, report writing and statistics
Ability to independently manage and coordinate a high level of diverse activities in accordance with established policies and procedures under strict statutorily-imposed deadlines
Ability to independently analyze and resolve difficult situations, develop, interpret and adapt policy and procedures and propose change
Ability to lead and work within a team
Ability to persuade or influence others, negotiate and solve problem to reach compromises on difficult issues
Excellent oral and written communication skills
Ability to network, consult and build relationships within NSERC and the federal ATIP community
Ability to read, analyze and redact large volumes of complex documents in detail, based on exemption provisions in the laws
Ability to interpret the ATIP laws and to apply them to NSERC’s unique information and environment
Ability to establish and maintain good relations with requesters, third parties, the legal advisor, other government institutions and the managers of the central agencies of the government, and to represent NSERC externally