The Officer is responsible for the administration and processing of access to information requests submitted under the Freedom of Information and Protection of Privacy Act (FIPPA) and for participating in the preparation of responses to these requests. The incumbent is also responsible to evaluate privacy matters and to follow up on privacy complaints and/or breaches. The incumbent is responsible for applying information management policies, procedures, and best practices of the information collected or received in the course of the Access to Information and Privacy Office’s day-to-day activities. The incumbent is to assist and support the Director in all activities related to University’s compliance with FIPPA and other access to information and protection of privacy statutes that may apply to the University.
University degree or equivalent experience in administration, legal or a related field.
At least five years of senior administrative experience in a corporate or public sector setting.
In-depth knowledge of FIPPA, related access to information and privacy regulation and procedures.
In-depth knowledge of the University’s policies and procedures related to access to information and protection of privacy.
Strong organizational, planning and time management skills with ability to anticipate office needs.
Proven organizational skills and ability to prioritize time-sensitive tasks.
Ability to work under pressure while ensuring quality control.
Professionalism, judgment, sensorial sensitivity, tact and discretion needed to ensure that the Access to Information and Privacy Office operates efficiently.
Experience in dealing with the public.
Experience in dealing with senior management.
Excellent interpersonal and communication skills.
Ability to operate personal computer and working knowledge of software’s such as Microsoft Word, Excel, PowerPoint, Outlook, AdobePro, web publishing tools, as well as the ability to learn new software.
Ability to work under pressure and meet firm deadlines.
Bilingualism – French and English (spoken and written).
Key competencies required at the University of Ottawa:
Planning:Organize in time a series of actions or events in order to achieve an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative:Demonstrate creativity and initiative to suggest improvements and encourage positive results. Be proactive and self-starting. Show availability and willingness to go above and beyond expectations whenever possible.
Service Excellence:Reflect a positive attitude, demonstrate competence and professionalism, treat members of the community with respect, exercise care, devote full attention and find solutions. (Visit the section “Useful links” on the home page to read the detailed definition).
Teamwork and Cooperation:Cooperate and work well with other members of the team to reach common goal. Accept and give constructive feedback. Adjust own behaviour to reach team goals.