1 – Acting Position
Governance and Board Services
Schedule II, Level 6
(Non-Union – 12 Month)
$72,631 – $87,166
(It is anticipated that this acting assignment will end on January 30, 2020)
The Toronto District School Board adheres to equitable hiring, employment and promotion practices.
Reporting to the Senior Manager, Governance and Board Services, the Freedom of Information (FOI) and Privacy Analyst will manage day-to-day operations to ensure the implementation of efficient and effective FOI processes across the Board, including processing FOI requests centrally and providing expert advice and guidance to the Senior Manager, Governance and Board Services and staff.
The FOI and Privacy Analyst will work closely with the Senior Manager, Board Services to develop and implement standards, guidelines, policies and procedures to ensure administrative and legislative requirements of the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) are adhered to.
*Please note effective September 1, 2018 this position will report to the Senior Strategic Technology Advisor in Information and Technology Services.
Summary of Duties:
- Manage and administer the FOI process, provide advice and guidance on all aspects of the FOI process to departments, schools, external organizations, senior staff and trustees;
- Review and respond to requests for information in accordance with legislative requirements and Board policies;
- Determine disclosure of information in conjunction with the Senior Manager and prepare responses to requests;
- Ensure requests for access to records/reports and personal information are processed within stated time limits;
- Work closely with internal departments in the coordination of responses to FOI inquiries;
- Prepare reports as required;
- Participate in the development of TDSB policies related to the protection of privacy and security;
- Monitor and review the Board practices in relation to the collection, use, disclosure, retention and disposal of information to ensure compliance with privacy legislation (e.g., MFIPPA) or fair information practices in cases where legislation does not apply;
- Manage the escalation process to senior management regarding compliance issues which require prompt attention and work with affected area to resolve non-compliance cases;
- Work with the Board’s legal counsel on complex and/or contentious access to information requests in collaboration with the Senior Manager;
- Serve as the expert resource on the MFIPPA legislation and its interpretation;
- Provide expertise and advice to staff regarding the interpretation and requirements of the FOI legislation, including advice on other legislation in matters pertaining to personal information disclosure and privacy;
- Facilitate and analyse the exchange of information between departments;
- Liaise with the Information and Privacy Commissioner regarding appeals;
- Develop and implement ongoing, training and awareness programs;
- Conduct periodic audits of records as required;
- Responsible for continuous improvement of the service delivery model;
- Supervise designated staff including hiring, training, assigning work, and performance evaluation;
- Provide leadership in fostering equity and inclusiveness, in the development and implementation of programs and services; and
- Other duties as assigned.
- University degree in related field (e.g., Public Administration or Law) with two years progressively responsible experience in a public sector or educational environment, or an equivalent of education and experience;
- Thorough understanding of the Municipal Freedom of Information and Protection of Privacy Act;
- Knowledge of best practices, principles, and procedures, applicable to freedom of information;
- Knowledge and understanding related polices, procedures, and other relevant legislation;
- Demonstrated research, analytical, and problem solving skills;
- Proven ability to communicate effectively both orally and in writing;
- Understanding of records retention, retrieval, and disposition;
- Demonstrated ability to handle matters requiring high levels of diplomacy, sensitivity, and confidentiality;
- Proven ability to organize and coordinate a diverse number of projects;
- Proven ability to work under pressure in order to meet frequent deadlines;
- Proven ability to prepare accurate reports and summaries;
- Supervisory experience;
- Proven ability in promoting equitable practices which value inclusiveness and diversity; and
- Proficient computer skills including, word processing, spreadsheet and database applications, presentation packages, records management classification system, email, internet.
- May be required to work evenings and weekends sometimes with minimal or no notice, in order to meet operational requirements;
- Occasional travel across TDSB.
Location: This position is currently located at 5050 Yonge Street (wheelchair accessible)
Effective September 1, 2018 this position will be relocated to 1 Civic Centre Court (wheelchair accessible)
Competition: SCH II-18-0173NTE
Work Year: 12 months
Applications must be submitted:
- in resume form with a covering letter to firstname.lastname@example.org
- with competition # SCH II-18-0173NTE in the subject line of the covering letter.
- no later than 12:00 Noon, on June 28, 2018.
Only applicants selected for an interview will be contacted. Applications will not be acknowledged in writing.
We strive to meet the accommodation needs of persons with disabilities. Applicants are encouraged to make their needs for accommodation known in advance, during the application process.