MacEwan University is where caring faculty help people connect their passions to their future paths. Located in the heart of Edmonton’s diverse and dynamic downtown community, and on the traditional lands of Treaty 6 First Nations and homelands of the Métis people, MacEwan is known for exceptional undergraduate learning. With its dedication to teaching excellence, informed by scholarly research, innovation, and creative activity, MacEwan provides an exceptional collaborative and supportive learning environment with a commitment to human rights, environmental sustainability, and opportunities for community engagement. We are committed to creating an equitable, diverse, inclusive, and welcoming community for all peoples, cultures, and identities.
Our comprehensive undergraduate university offers 59 programs to more than 18,000 full- and part-time students in business, communications, community and human services, design, fine and performing arts, health, humanities, natural science, nursing, public safety, and social science. Through a wide array of experiential learning opportunities, and strategic relationships in the community, we partner with others to produce graduates of stature. Along with a robust grounding in their chosen disciplines, MacEwan students are given durable life skills that prepare them to take on the world.
The Opportunity
MacEwan University is seeking an experienced professional for the Lead, Privacy and Information Management for our Privacy & Info Management Department. You will be accountable for the strategic leadership and direction of the University’s privacy and information governance in compliance with Alberta’s FOIP Act and the global records management standard ISO 15489.
Reporting operationally to General Counsel, you will be responsible for developing and maintaining the University’s privacy and information governance compliance programs. You will also be responsible for constructing the University’s policies, procedures and strategies relating to personal and institutional data governance.
Other responsibilities include:
Leadership
- Leading and providing strategic direction to the staff of the PIMO to ensure that the department effectively discharges delegated responsibilities and provides services and programs within the strategic direction set by the University.
- Providing comprehensive and current knowledge of university operations and privacy laws, and communicating details of the PIMO’s policies to staff, faculty and students.
- Overseeing, planning, and implementing training, education, and communications on behalf of the PIMO.
Privacy
- Overseeing compliance with relevant access and privacy legislation, including but not limited to Alberta’s FOIP Act.
- Receiving and managing all formal and informal requests for access to information on behalf of the University, as well as routine disclosures.
- Preparing Privacy Impact Assessment; overseeing the PIMO’s internal privacy and security assessment responsibilities.
- Managing the University breach response procedure for personal and/or confidential institutional information.
- Preparing and approving, in consultation with General Counsel, all responses to reviews, inquiries, and investigations by the Office of the Information and Privacy Commissioner.
- Providing advisory services within the University on all privacy matters.
Information Governance
- Overseeing the records and information management program on behalf of the University.
- Developing and maintaining a relevant University Records Retention and Disposition Schedule.
- Serving as the primary liaison with departments, faculties and programs at the University.
- Establishing and monitoring the preservation of valuable or vital information.
- Overseeing the institutional Directory of Personal Information Banks.
- Developing and maintaining strategies for enterprise-wide records management issues and projects, including electronic records repositories, information classification, and disposition management.
- Managing and training the Records Coordinator Network (RECON).
- Providing advisory services within the University on all information governance matters.
Skills
The successful incumbent will possess the following:
- The ability to provide leadership and manage a small department that interacts with all university administrative units.
- The ability to foster relationships and negotiate partnerships with professionals in various disciplines.
- The ability to assess and review documents to ensure judgments balance access and privacy, records and information management principles.
- The ability to develop, write and analyze policy and procedure documents.
- Knowledge of and experience with Alberta’s FOIP Act, Electronic Transactions Act, other relevant legislation, and Office of the Information & Privacy Commissioner’s orders and guidelines.
- Excellent proven communication, facilitation and negotiation skills.
- Financial management skills.
- Personnel recruitment and management skills.
- Project and resource management skills.
Qualifications
- A bachelor’s degree in a related field.
- D. in Law or a Master’s in Library and Information Studies is preferred.
- Additional certification in privacy is an asset: (Certified Information Privacy Management (CIPM), Certified Information Privacy Professional (CIPP/C).
- Additional certification in information governance is an asset (AIIM, ARMA, or DAMA).
- Minimum of 5 years of direct experience: additional years of direct experience may be considered in place of educational equivalencies.
- Knowledge of a university’s complex, decentralized governance and administrative structure is an asset.
- Equivalences may be considered.
Benefits
When you become part of the MacEwan team, you will enjoy a competitive salary. Our total compensation package includes:
- Competitive base pay
- Generous vacation time
- Secure pension plan
- Flexible benefits package
- Continuous learning culture
- Opportunities for career growth
How to Apply:
To apply, go to https://www.macewan.ca/careers and select the job posting (23.03.72). If you require assistance, please contact us at careers@macewan.ca.
Closing Date: May 31, 2023
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
This position is included under the Out of Scope employee policy (D1015).
Diversity Statement
MacEwan University is committed to fostering the principles of equity, diversity, and inclusion within our community, and we are dedicated to removing barriers that have been historically encountered and are currently experienced by some members of our society. We welcome and encourage applications from Indigenous peoples, racialized persons, visible minorities, women, persons with disabilities, sexual and gender minorities, and members of all equity-deserving groups. We believe that the diversity of our students, staff, and faculty serve as a strength of our institution and benefit to society. We are committed to ensuring full and inclusive participation for all in our community.
Accessibility Statement
We strive to provide an inclusive and barrier-free work environment, beginning with the hiring process. If you require accommodation, we want to ensure you have the support you need to showcase your abilities. Please contact humanresources@macewan.ca and we will support you to the best of our ability.
Full-Time Continuing Position, 35 hours per week
Salary: $75,135 to $115,208 per annum
Personal Information Collection Notification
Personal information is being collected to determine your qualifications for employment. This information is collected, used and protected under the authority of and in accordance with the provisions of the Freedom of Information and Protection of Privacy Act. It may be provided to non-HR members of a hiring and interview panel if your application advances to that stage of the hiring process. If you have any questions about these arrangements, please contact: Human Resources, University Services Centre, Rm. 10-600, 10700-104 Avenue, Edmonton, Alberta, T5J 4S2 or phone (780) 497-5434.
