Reporting to the Inspector in charge of Executive Services, the Manager, Access to Information and Privacy (IP Manager) is responsible for the operations of the Information and Privacy (IPS) Section. The IP Manager oversees all requests for access to police information and ensures that privacy is protected in accordance with the Freedom of Information and Protection of Privacy Act (FIPPA). The IP manager also provides legal intake for civil litigation and Human Rights Tribunal complaints and works with legal counsel to oversee legal files and report to the OIC of Executive Services.
Major Areas of Responsibility:
Strategy & Planning
- Develop, implement, and audit policies, procedures, and practices for administering compliance with FIPPA throughout the organization.
- Develop and communicate privacy policies, procedures, and plans to Senior Leadership Team and staff.
- Identify privacy related risks for the Department, including recommended mitigation actions.
Acquisition & Deployment
- Lead strategic privacy planning to achieve business goals and legal obligations by prioritizing initiatives and coordinating the evaluation, deployment, and management of current and future privacy technologies.
- Manage financial aspects of the IP Section, including purchasing, budgeting, and budget review.
- Develop business case justifications and cost/benefit analyses for information and privacy spending and initiatives.
- Negotiate and administer vendor, outsourcer, and consultant contracts and service agreements related to the delivery of information and privacy service.
- Direct oversight of FIPPA functions and the planning and delivery of related information management projects and initiatives across the department.
- Manage IPS staff to ensure that the Department’s obligations are met with respect to FIPPA.
- Direct, coordinate and oversee responses related to requests to access, and correction of personal information.
- Prepare and administrate deliverance of privacy training and awareness to all staff members, contractors, and consultants.
- Lead and participate in the investigations and respond to information incidents, privacy breaches, and complaints relating to the unauthorized access to or disclosure of personal information, and report to the OIPC as required.
- Liaise with the OIC of Executive Services, the Victoria and Esquimalt Police Board, and the Office of the Information and Privacy Commissioner (OIPC) to manage information and privacy complaints and privacy breaches.
- Mediate on behalf of the Department with the OIPC for matters related to Access to Information reviews and inquiries.
- Provide expertise, functional direction, interpretation, and guidance on Access to Information and Privacy matters and policy matters to all levels of management and police members and civilian staff.
- Work with the Director of Information Management to perform Privacy Impact Assessments on new projects where personal information is used and collected.
- Administer annual performance reviews and recommend goals and objectives for staff achievement, addresses work performance and disciplinary issues.
- Maintain awareness and knowledge of developments in emerging legislation to ensure compliance in all areas of access to information and protection of privacy is current.
- Lead or participate in committees and projects as required.
- Liaise with external partners and peers to monitor service levels and implement best-practice or process improvements.
- Reviews Memorandums of Understanding and Information Sharing Agreements to ensure compliance with FIPPA.
- Reviews Court Orders, Consent Orders and Notices of Application.
- Provides the Chief of Police with briefing notes, background material and recommendations regarding public notifications in compliance with FIPPA.
- Responsible for making written submissions for inquiries held by the OIPC.
- Provide legal intake and research for civil litigation and Human Rights Tribunal complaints, work with legal counsel to oversee legal files, and report to the OIC of Executive Services.
Education, Experience and Qualifications:
Formal Education & Certification
- A law degree and/or practicing lawyer is a preferred qualification.
- College diploma or university degree in Information Access and Protection of Privacy or a related field.
- Recognized certification from the IAPP and/or CAPP.
Knowledge & Experience
- 5 years’ experience in the administration of FIPPA.
- Proven leadership ability.
- Advanced knowledge of FIPPA.
- Direct experience working in law enforcement and criminal justice such as OIPC, Crown Counsel, Court Registry and other government and police agencies.
- Understanding of basic project management principles.
- Good understanding of the organization’s goals and objectives.
- Excellent knowledge of applicable information and privacy practices and laws.
- Strong ability to interpret and apply policies, law and regulations, collective agreement, and Memorandums of Understanding.
- Strong ability to analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of the strategic plan.
Key Knowledge, Skills and Abilities:
- Excellent written, oral, and interpersonal communication skills.
- Ability to present ideas in business-friendly and user-friendly language.
- Highly self-motivated and directed, with keen attention to detail.
- Good analytical and problem-solving abilities.
- Able to prioritize and execute tasks in a high-pressure environment.
- Experience working in a team-oriented, collaborative environment.
- Ability to adapt to changing technologies and learn new technologies and systems.
- A criminal record check, polygraph examination and security clearance are conditions of employment.
- Current salary range: PCONT-E – $116,480 – $128,419 (2022 rates), plus benefits.
Competition Number: P12-23
Date of Issue: August 1/2023
Closing Date: August 29/2023
Current Salary Range: PCONT-E – $116,480 – $128,419, plus benefits.
To Apply: All submissions shall be sent electronically by 4:30pm on the above closing date and should include all qualifications and experience relevant to the position.