Nova Scotia is creating one of the most competitive and business-friendly environments in Canada. We’re clearing the way for sustainable private sector growth to make this province a more attractive place to do business and encourage entrepreneurship.
The Department of Business is a new, lean central agency focused on creating the right conditions for the private sector to grow the economy and create jobs.
As the Records Analyst you will report to the Manager, Business Administration and Corporate Services and will be involved in the development and implementation of the Records Management Program and with technical aspects of the records management databases and electronic record systems of the Department of Business. Your work is performed in accordance with the province’s corporate records management policies, regulations and standards, departmental policies and procedures pertaining to records management and the Government Records Act, Public Archives Act and the Freedom of Information and Protection of Privacy Act.
You will work within a complex environment, dealing with conventional correspondence, confidential employee information and departmental information. You will assist with the planning, development, implementation and maintenance of both STAR/STOR records, including assisting with the management of operations of the Central Registry and HR file rooms. In addition, you will support departmental and corporate information management initiatives including, but not limited to, records digitization and ensuring that electronic records/content management systems are in accordance with good information management principles and practices.
You may perform other related complex records management projects and duties as assigned by the Team Lead, Records Management and will assume an acting supervisory role in the absence of the Team Lead.
As the successful candidate you will have a bachelor’s degree in related field, or a diploma in Records Management, Information Management or Library Science and two years directly related work experience, or an equivalent combination of training and experience.
Your excellent overall computer literacy and knowledge and experience with designing, developing or maintaining electronic solutions for records management, including tracking databases and electronics records systems is required. Along with your experience planning, developing, implementation, or maintenance of STAR/STOR schedules is required, as well as experience with legacy classification systems and records retention schedules.
Your thorough familiarity with the Government Records Act, Public Archives Act and the Freedom of Information and Protection of Privacy Act in addition to the Government of Nova Scotia’s Corporate Records Management policies and procedures is also required.
You are capable of maintaining harmonious working relations with departmental, central registry and HR File Room users and are able to work independently and demonstrating good judgement and initiative. You have excellent organizational skills, attention to detail and the ability to communicate effectively both verbally and in writing. As well, you are able to frequently lift heavy boxes 20-25kgs.
- Completion of the Provincial Government Records Management courses and any other training in Records and Information Management
- Experience supervising and training staff
- Post-Graduate studies in information management
Leadership competencies required at this level of work are: Analytical Thinking, Adaptability and, Flexibility, Attention to Detail, Outcome Focus, Effective Interactive Communication, Teamwork and Collaboration, and Intercultural and Diversity Proficiency.
We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.
Apply By: 10/15/2019