Acting assignment (anticipated to end on March 3, 2023) – Toronto, ON
A best practices leader in freedom of information and privacy, you welcome this opportunity to drive continuous improvement at the Toronto District School Board (TDSB).
Reporting to the Freedom of Information (FOI) Coordinator, you’ll manage day-to-day operations to ensure the implementation of efficient and effective FOI processes across the Board, including processing FOI requests centrally and providing expert advice and guidance. An effective communicator with a collaborative approach, you’ll work closely with the FOI Coordinator to develop and implement standards, guidelines, policies and procedures in order to ensure adherence to the administrative and legislative requirements of the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA).
More specifically, as an Acting Freedom of Information and Privacy Analyst, you will:
- Manage and administer the FOI process, and provide advice and guidance on all aspects of the FOI process to departments, schools, external organizations, senior staff and trustees;
- Review, and respond to, requests for information in accordance with legislative requirements and Board policies;
- Determine disclosure of information and prepare responses to requests;
- Ensure requests for access to records/reports and personal information are processed within stated time limits;
- Work closely with internal departments in the coordination of responses to FOI inquiries;
- Prepare reports, as required;
- Participate in the development of TDSB policies, procedures and processes related to the protection of privacy and security;
- Monitor and review the Board practices in relation to the collection, use, disclosure, retention and disposal of information, to ensure compliance with privacy legislation (e.g., MFIPPA) or fair information practices in cases where legislation does not apply;
- Manage the escalation process to senior management regarding compliance issues which require prompt attention, and work with the affected area to resolve non-compliance cases;
- Work with the Board’s legal counsel on complex and/or contentious access to information requests;
- Serve as the expert resource on the privacy law and its interpretation;
- Provide expertise and advice to staff regarding the interpretation and requirements of the FOI legislation, including advice on other legislation in matters pertaining to personal information disclosure and privacy;
- Facilitate and analyse the exchange of information between departments;
- Liaise with the Information and Privacy Commissioner regarding appeals;
- Develop and implement ongoing training and awareness programs;
- Conduct periodic audits of records, as required;
- Be responsible for continuous improvement of the service delivery model;
- Provide leadership in fostering equity and inclusiveness in the development and implementation of programs and services; and
- Perform other duties, as assigned.
To take on the role of Freedom of Information and Privacy Analyst (Acting), you must have:
- A university degree in a related field (e.g., Public Administration or Law) with two (2) years’ progressively responsible experience in a public sector or educational environment, or an equivalent combination of education and experience;
- Thorough understanding of the Municipal Freedom of Information and Protection of Privacy Act;
- Knowledge of best practices, principles and procedures applicable to freedom of information and privacy;
- Knowledge and understanding related policies, procedures and other relevant legislation;
- Demonstrated research, analytical and problem-solving skills;
- Proven ability to communicate effectively, both orally and in writing;
- Understanding of records retention, retrieval and disposition;
- Demonstrated ability to handle matters requiring high levels of diplomacy, sensitivity and confidentiality;
- Proven ability to organize and coordinate a diverse number of projects;
- Proven ability to work under pressure in order to meet frequent deadlines;
- Proven ability to prepare accurate reports and summaries;
- Proven ability in promoting equitable practices which value inclusiveness and diversity; and
- Proficient computer skills, including word processing, spreadsheet and database applications, presentation packages, records management classification system, email, and internet.
Salary Range: $75,958 – $91,160 per annum
This Acting, full-time position, located at 1 Civic Centre Court (wheelchair accessible), involves occasional travel across the TDSB, and may require working evenings and weekends, sometimes with minimal or no notice, in order to meet operational requirements.
Please submit a resume and cover letter, by 12:00 noon on June 23, 2021, quoting competition #SCH II-21-0125NTE in the subject line, to:
Only applicants selected for an interview will be contacted. Applications will not be acknowledged in writing.
We strive to meet the accommodation needs of persons with disabilities. Applicants are encouraged to make their needs for accommodation known in advance during the application process.
We are an equal opportunity employer and adhere to fair employment practices.